Stay DOT/IFTA audit-ready
without drowning in paperwork
A simple checklist for owner-operators and small fleets to organize driver files, vehicle documents, IFTA records, DVIRs, and audit prep.
We'll hand you a document. You find the real thing.
Ten minutes is the line in the checklist below made literal. Most owner-operators find out the hard way — mid-inspection.
- FMCSA can request records
- With zero advance notice
- A complete audit packet
- Spans 7 categories of records
- Our pass threshold
- Under 10 minutes, one document
Compliance For Every Fleet Size
Know what’s missing
before an audit does.
DotReady helps you understand what to track, what’s expired, and what needs attention before it becomes an expensive FMCSA problem.
Driver Files
Track CDL copies, medical cards, MVRs, and critical expiration dates.
Vehicle Documents
Keep registration, insurance, annual inspections, and maintenance records organized.
IFTA Records
Track miles by state, fuel purchases, receipts, and quarterly summaries.
Safety Audit Risk Report
3 minor errors detected
Weakest Compliance Areas
- ⚠️Annual Inspections: 1 vehicle record expired or missing annual inspection receipt.
- ⚠️Medical Cards: No alert system set up for expiring driver cards (30-day window).
- ⚠️IFTA Audits: Fuel receipts are not systematically archived by unit number.
From YouTube education
to a real compliance system
We help owner-operators learn compliance basics, audit their files, and migrate to automated dashboard systems.
Watch Compliance Videos
Learn the foundational rules of DOT, safety scores, driver qualification files, and IFTA audits on YouTube.
Download Checklist
Grab our free small fleet checklist spreadsheet to map out your driver & vehicle docs offline.
Audit Readiness Checker
Answer our quick 24-question checker. Get your instant score, risk classification, and a 7-day action checklist.
FleetReady SaaS
Automate it. Let our platform track driver expiration alerts, fuel receipts, registrations, and annual checks.
Start with the free Small Fleet
DOT/IFTA Checklist
Use it to review driver files, vehicle files, IFTA records, DVIRs, expiration reminders, and audit packet prep. Here is a breakdown of what we cover:
Driver Files
01For each active driver, confirm you have:
- ✓CDL copy
- ✓CDL expiration date tracked
- ✓Medical card copy
- ✓Medical card expiration date tracked
- ✓Motor vehicle record if applicable
- + 5 more items in PDF
- •Are any CDL expirations coming up in the next 30 days?
- •Are any medical cards expiring in the next 30 days?
Vehicle Files
02For each active vehicle, confirm you have:
- ✓Registration document
- ✓Registration expiration date tracked
- ✓Insurance document
- ✓Insurance expiration date tracked
- ✓Annual inspection document
- + 5 more items in PDF
- •Is registration current?
- •Is insurance current?
IFTA Records
03For each quarter, confirm you track:
- ✓Miles by state
- ✓Fuel purchases by state
- ✓Fuel gallons
- ✓Fuel receipts
- ✓Vehicle associated with each trip/fuel record
- + 2 more items in PDF
- •Do total miles make sense?
- •Are all fuel receipts saved?
DVIRs
04Confirm your DVIR process includes:
- ✓Driver name
- ✓Vehicle/unit number
- ✓Date
- ✓Odometer
- ✓Checklist items (brakes, lights, tires, horn, mirrors, windshield, wipers, steering, suspension, emergency equipment)
- + 4 more items in PDF
Expiration Reminders
05Track expiration dates for:
- ✓CDL
- ✓Medical card
- ✓Vehicle registration
- ✓Insurance
- ✓Annual inspection
- + 2 more items in PDF
- •Review expirations once per week
- •Keep a 30-day upcoming expiration list
Monthly Compliance Routine
06Once per month:
- ✓Review all driver files
- ✓Review all vehicle files
- ✓Check upcoming expirations
- ✓Review IFTA miles/fuel entries
- ✓Confirm fuel receipts are saved
- + 3 more items in PDF
Audit Packet Preparation
07Your audit packet should make it easy to find:
- ✓Driver documents
- ✓Vehicle documents
- ✓Expiration summary
- ✓IFTA mileage/fuel summaries
- ✓Fuel receipts
- + 3 more items in PDF
- •If someone asked for your compliance documents today, could you find them in under 10 minutes?
Get the checklist PDF delivered to your email
We will send you a downloadable PDF checklist and a spreadsheet template formatted for owner-operators.
Your 7-Day Compliance Action Plan
Generated checklist based on your assessment results. Fix gaps chronologically to pass safety reviews:
Collect CDL copies, medical cards, and expiration dates for every active driver.
Collect registration, insurance, annual inspection, and maintenance records for every active vehicle.
Create a list of all CDL, medical card, registration, insurance, and inspection expiration dates.
Get your personalized
DOT audit-readiness score
Answer a few compliance questions and see where your fleet is organized, at risk, or missing critical driver and vehicle qualification records.
Ready to stop tracking compliance manually in folders & spreadsheets?
FleetReady turns your manual checklist into an automated web dashboard. Get driver medical card expiration alerts, IFTA state miles tracking, automatic DVIR defect logging, and pre-built audit packet exports.
Stay ready before the paperwork becomes a problem.
Get the small fleet DOT/IFTA checklist PDF right now, free.